Lake City Projects and
Activities Report
June - Status - updates 2010
Columbia County, FL (Posted
June 5, 2010 • 11:45 am)
Administration •
Community Development • Fire • Police
Public Works • Recreation • Utilities
The Lake City Projects and Activities Report
is prepared monthly under the direction of City
Manager Wendell Johnson and Executive Director
of Administrative Services, Grayson Cason. All
projects are processed through their respective
departments.
City Manager Johnson: "These reports provide
an overview of key City projects. In addition to
serving as a public information resource the
reports allow for efficient staff management,
administration and monitoring of important City issues.
Grayson Cason, Executive Director of Admin.
Services: "We are all working together to
prepare these reports. These reports will be our
yardstick to see how we are doing." (photo
Grayson Cason)
Projects
(click on the project to go
right to it)
Activities
Description: The new WWTP
Project consist of construction of a new 1.5 Million
Gallon per Day (MGD) advanced treatment facility
(nutrient removal) to improve protection of Ichetucknee
Springs by reducing nitrogen loads in the effluent
stream of this new facility. The high quality effluent
produced by this facility would be sent to a “reclaimed”
water treatment and distribution facility located at the
existing Sisters Welcome Road Irrigation site. Processed
effluent would be used for irrigation of local crop
sites and public areas including residential
subdivisions.
The projected cost is $21 million.
Projected cost down graded to 18 million in May.
Financing was changed to a City issued utility Bond in
May
Tetra Tech is the engineering firm of record for the
current phase of the project.
Responsibility: City
Manager, Utilities Director and City Engineer
Status (June):
The City has continued its effort with the Department of
Community Affairs (DCA) Florida Communities Trust (FCT)
for $1.7 million as reimbursement for the purchase of
the Kicklighter Road Property.
The Regional Planning Council has announced that the
DCA has canceled the FCT Grant for 2010 and the funds
were added to the leftover 2008 funding cycle to be
distributed to qualified projects from the 2008 funding
list.
The Request for Qualifications (RFQ) for engineering
services to prepare the final plant design was published
and proposals were taken through May 13, 2010. Eight
proposals were taken and a recommendation for Council
consideration of contract award is projected for June
21, 2010.
The schedule calls for completed design by the end of
2010 and to begin construction of the new plant during
the first quarter of 2011.
Status (May):
The Observer did not receive the update.
Status (April):
The City continues to pursue grant funding from the
Florida Communities Trust for $1.7 million for
reimbursement on the purchase of the Kicklighter Road
Property. The Florida Communities Trust fund has not
been funded this past year, however the City has
maintained all documents to apply for the grant upon
available funding. All preliminary structural borings
have been completed and a final site location has been
selected. The groundwater modeling is progressing;
currently we are at 60% completion of this phase of
work. Staff is moving forward with funding arrangements
and preparing to move into the “final design” stage. The
City is preparing the Request for Qualifications (RFQ)
for engineering services to prepare the final plant
design. It is anticipated the RFQ will be published
during April 2010.
Status (March):
The City continues to pursue grant funding from the
Department of Community Affairs (DCA) Florida
Communities Trust for $1.7 million for reimbursement on
the purchase of the Kicklighter Road Property. The
grant from the State of Florida OTTED is nearly used up
in paying for engineering and preliminary site
assessment for both the reclaimed water project and the
new wastewater treatment plant. Staff is
moving forward with funding arrangements and preparing
to move into the “final design” stage.
Status (Feb): The
preliminary engineering and site assessments process
continue for the new plant. Tetra Tech has been retained
under contract to perform the groundwater modeling for
the purpose of determining the drainage capabilities of
the proposed construction site. Staff is aggressively
evaluating potential funding options to include the
State Revolving Fund, USDA Rural Utilities, Economic
Development Administration, and local government funds.
Staff anticipates a recommendation for City Utility
Committee and Council consideration on funding options
and final design process by the end of March 2010.
Description: The
Reclaimed Water System upgrades to the St. Margaret Road
WWTP include a disk filter, 1.0 MG Storage Tank
w/chlorine contact tank, a high service pump station and
ancillary piping and valves. These facilities are
required components of the WWTP to improve protection of
the Ichetucknee Springs by reducing nitrogen loads to
the ground at the Sisters Welcome Road Spray Field. The
upgrades will enable the reclaimed water to be used for
irrigation in public areas including subdivisions,
parks, etc.
Additionally, the use of reclaimed water
rather than ozone treated potable water for yard
irrigation will reduce the production requirements of
the City's Price Creek WTP thereby conserving
groundwater, extending useful life of the plant.
These
facilities are funded in part with a $3.0 Million Grant
from the SRWMD. Future phased expansions of the regional
reclaimed water piping grid should make reclaimed water
available throughout most of the County.
Jones Edmunds
is the engineering firm of record for the project.
Responsibility: City
Manager, Utilities Director and City Engineer
Status (June):
Work is progressing as
expected on the ground storage tank which is
approximately 90% complete. The engineering submittals
for the filters have been revised and have been sent to
the manufacturer and fabrication of the filter unit is
underway.
Completion of the project is anticipated by the end of
August 2010.
Status (May):
The Observer did not receive the update.
Status (April):
Phase 2 work continues and staff anticipates the project
will be completed within 90 days. Both Jones Edmunds
and Meadors Construction are back working on the filters
and ground storage tank. Thus far, the filters are on
order (to be paid for by the SRWMD grant and City
funds). Meadors Construction has begun excavation of the
tank site and they are working within the proposed
schedule for completion.
Status (March):
Change order No. 3 with Meadors Construction has been
approved by the City Council and Phase 2 work is
underway. Phase 2 work includes the purchase and
installation of the DynaDisc Filter and construction of
the 1.5 MG concrete reclaimed water storage tank.
A contract amendment with Jones Edmunds was approved by
the Council which will allows continued engineering
services during Phase 2 construction. Staff
anticipates the project will be completed within 120
days.
Status (Feb): Phase
1 of the project which includes the flow diversion
tower, all of the 24” diameter ductile iron piping and
the 4.0 MGD high pressure pump station is complete.
Construction of Phase 2 is underway and will include
purchase and installation of the DynaDisc Filter and
construction of a 1.5 MG concrete reclaimed water
storage tank. The additional funding needed to complete
this project has been allocated by the City in the
amount of $1,313,000.00. The Suwannee River Water
Management District will also contribute $400,000.00
towards the Project as a 50/50 grant.
Description: Construction
of a new, 6,000 SF Multi-Use Airport Terminal Building
and adjacent asphalt vehicle parking areas, an 1,100
foot access road, a 14,860 square yard aircraft parking
apron expansion, stormwater detention pond, and
associated water and sewer utility installations.
Funding sources for this project will be from FDOT
aviation project funds, the FAA Airport Improvement
Program, and the City Airport Construction Account.
The
projected cost of the project is $1,800,000.
Passero
Associates, LLC is the design Architect.
Responsibility: Executive
Director of Administrative Services and Airport General
Manager
Status (June):
The selected contractor (Mandese/White Construction,
Inc.) has agreed to extend their bid offer through July
2010. The extension has provided time for the City to
apply for and receive confirmation of Federal Aviation
Administration (FAA) grant funding prior to construction
scheduling.
The FDOT Driveway Connection permit was issued on May
28, 2010.
City staff expects confirmation of FAA grant funding
($600,000 to $800,000) and City Council approval of a
construction contract during July/August 2010.
Status (May):
The Observer did not receive the update.
Status (April):
Passero has completed the bidding
process. The selected contractor (Mandese/White
Construction, Inc.) has agreed by letter on March 18,
2010 to extend and honor their bid offer through July
2010. The extension will provide time for the City to
apply for and receive confirmation of Federal Aviation
Administration (FAA) grant funding prior to construction
scheduling. City staff anticipates confirmation of FAA
grant funding ($600,000 to $800,000) and City Council
approval of a construction contract before the end of
July 2010
Status (March):
Passero has completed all design work, prepared bid
documents and advertised for bids. A mandatory pre-bid
meeting was held at the existing airport terminal on
November 20, 2009 and bid openings were held on December
18, 2009. The City has asked the selected
contractor to extend their bid offer timeline through
July 2010. The extension will provide time for the
City to apply for and receive confirmation of Federal
Aviation Administration (FAA) grant funding prior to
construction scheduling. City staff anticipates
confirmation of FAA grant funding ($600,000 to $800,000)
and City Council approval of a construction contract
before the end of July 2010.
Status (Feb):
Passero has completed all design work, prepared bid
documents and advertised for bids. A mandatory pre-bid
meeting was held at the existing airport terminal on
November 20, 2009 and bid openings were held on December
18, 2009. Eleven (11) qualified bids were received. With
the Assistance of Passero Associates, an application was
submitted on January 16, 2010 to the Federal Aviation
Administration (FAA) requesting grant funding for
Airport site improvements, security fence upgrades,
access road improvements, and a 14,860 SF Apron
expansion. These improvements are associated with the
new terminal project and the application to FAA is to
fund 95% of the construction costs of $884,503.20. The
Staff anticipates a favorable response to be received
from FAA before the end of April 2010.
Description: The Loquat
Bridge replacement is a coordination of efforts between
the Florida Department of Transportation (FDOT) and the
City of Lake City as a Design-Build project. The
replacement became necessary as a result of timber
deterioration beneath the concrete surface. Loquat
Bridge connects the two sections of Loquat Way at
Montgomery outlet creek, and allows vehicular and
pedestrian traffic to travel from Saint Margaret Street
to Lakewood Lane reducing the possibility of accidents
at the intersection of Saint Margaret Street and Loquat
Way. The estimated cost of the bridge replacement is
$300,000.00. Bailey Bishop and Lane (BBL) is the
engineering firm of record for the project.
Responsibility: Utilities
Director and Public Works Director
Status (June):
The project was completed as of May 31, 2010. The City
will provide dress to the lift station and guardrail by
installing a vegetative buffer. Final report.
Status (May):
The Observer did not receive the update.
Status (April):
Bridge construction is temporarily halted due to a
reorganization of the “Design/Build” Engineer, Bailey
Bishop, and Lane. Current status of the project
includes the placement of both the 12” water and 4”
natural gas directional drills and the demolition of the
existing bridge. Work will commence again before April
15th and should be completed within 30-45 days.
Status (March):
Bridge construction is underway and should be completed
with 60 days.
Status (Feb): Construction of
the project started February 1, 2010. A construction
schedule was coordinated with BBL, City Utilities, City
Public Works, and Anderson Columbia. It is anticipated
the project should proceed as planned and completed
within 120 days.
Description: DCA Contract
No. O8DB-T3-03-22-023-H10. The regular housing grant
awarded to the City of Lake City to rehab 10 dwellings
within the City. Requirements are to be owner occupied,
have clear title to property and be of very low to low
income status.
The amount of grant funds is $650,000.00.
Responsibility: Growth
Management Director
Status
(June): Currently there have been
three homes demolished with replacement homes completed.
There are two replacement homes currently in progress.
There have been three homes that were rehab projects
that are complete at this time and one that is in
progress (50% complete).
The seven applications referred in the last update have
been inspected with work write-ups completed, subject to
some clearing of titles. Overall, this project is
approximately 90 % complete. However, we requested a
three month extension as money remains and it may be
possible to add two more houses to the grant. The grant
extension was approved and the new deadline is October
30, 2010.
Status (May):
The Observer did not receive the update.
Status (April): Currently there have been
three homes demolished with new replacement homes
completed and three homes with rehabilitation work
completed. There are seven applications pending review
for completeness and scope of work being determined for
bid purposes.
The work under this grant is estimated to be 70%
complete with the deadline for grant closing for June
30, 2010.
Status (March):
Currently there have been three homes demolished with
new replacement homes completed and three homes with
rehabilitation work completed. There are seven
applications pending review for completeness and scope
of work being determined for bid purposes.
The work under this grant is estimated to be 70%
complete with the deadline for grant closing for June
30, 2010.
Status (Feb): Currently there
have been three homes demolished with replacement homes
completed. There have been three homes that were rehab
projects that are complete at this time. The seven
applications referred in the last update have been
inspected with work write-ups completed, subject to some
clearing of titles that owners must be responsible for.
The projects will be for Barber, Mickler, Spencer,
Jernigan and Wade. Two additional owners have title
issues to clear before bids can requested.
Estimate this project to be approximately 70% complete
Description: DCA Contract
No. O8DB-T3-03-22-02-NE1. A Disaster Grant for
replacement/ rehabilitation of homes damaged or
destroyed during the March 2007 tornado. Requirements
are to be included Damage Assessment list determined
after the event and be the owner and occupant.
Responsibility: Growth
Management Director
Status (June):
There are 29 applications for assistance under this
grant. Three rehabs are complete, and two replacement
homes are complete. Four of the applicants were
completed by private insurance funds. Three applicants
are in process of write-up of scope of work, and will
be bid shortly. One applicant requires some title work
of their property to show ownership. One applicant has
moved out of city and will not reconstruct. The
remaining applicants have numerous requirements to be
eligible.
Status (May):
The Observer did not receive the update.
Status
(April): There are currently 29
applications for assistance. Two homes have been
demolished and replaced with new housing and three
damaged homes have been rehabilitated. Four of the
applicants are completed with private insurance with an
additional two being readied for a bid process. Ten of
the applicants have incomplete information and require
additional assistance.
This grant is estimated to be approximately 40%
complete with a deadline of June 30, 2010
Status (March): There are currently 29
applications for assistance. Two homes have been
demolished and replaced with new housing and three
damaged homes have been rehabilitated. Four of the
applicants are completed with private insurance with an
additional two being readied for a bid process. Ten of
the applicants have incomplete information and require
additional assistance.
This grant is estimated to be approximately 40%
complete with a deadline of June 30, 2010.
Status (Feb): There are 29
applications for assistance under this grant. Three
rehabs are complete, and two replacement homes are
complete. Four of the applicants were completed by
private insurance funds. Three applicants are in process
of write-up of scope of work and will be bid shortly.
One applicant requires some title work of heir property
to show ownership. One applicant has moved out of city
and will not reconstruct. The remaining applicants have
numerous requirements to be eligible. Estimate this
project to be approximately 50% complete.
Description: The Florida
Department of Corrections approached the City June of
2007 with a request for water service for Columbia
Corrections Institute (CCI) located on East Highway 90
approximately 6 miles east of the existing City limits.
Lake City Utilities currently serves Correction
Corporation of America (CCA) which is located adjacent
to CCI. All project cost will be paid for by CCI and
construction of the water main extension will be
provided by City forces.
Henry Sheldon is the engineer
of record for the project.
Responsibility: City
Manager, Utilities Director, Water
Distribution/Wastewater Collection Director and City
Engineer
Status (June):
This project has stopped being updated.
Status (May):
The Observer did not receive the update.
Status (April):
All material for the water main
extension has been received and construction was started
on March 22, 2010.
Status (March):
Plans and designs have been completed by City GIS
Department and City Engineer. FDEP construction permits
have been acquired along with utility easements from the
State of Florida. The agreement is completed.
The bid documents for this project have been published.
The 6” and 10” water meters have been ordered so that
they can be preassembled for installation. Work
should begin during early April 2010.
Status (Feb): Plans and designs
have been completed by city GIS department and city
engineer. FDEP construction permits have been acquired
along with utility easements from the State of Florida.
We have received the signed water service agreement from
CCI, (the City Council has previously authorized this
agreement at a regular scheduled Council meeting
(11/17/2009) as resolution no 2009- 078. The City
invoiced CCI for the first installment of the tap and
impact fees and the order for pipe and fittings is
complete.
Description: Demolish and
remove debris of former City Hall Building located in
Block 17 Central Division of the City of Lake City.
Project will require directions and coordination meeting
between City Manager and City staff to develop a plan
and scope of work.
Responsibility: City
Manager, Growth Management Director, and CRA
Administrator
Status (June):
Demolition started as scheduled on May 17, 2010 and is
substantially complete. It is anticipated that dress
up of the vacant lot will be final before June 15th.
The City will subsequently begin evaluating the future
use of this site.
Status (May):
The Observer did not receive the update.
Status (April):
The
“Demolition Bid” process is complete. Council
authorized funding and approved contract with A & A
Trucking and Excavating to perform the work for
$49,794.00 It is anticipated that demolition of the
building will be completed during April 2010.
Status (March): The ITB
has been produced and a mandatory Pre-Bid Conference was
completed February 23, 2010 at 10:00AM. It is
anticipated that demolition of the building will be
completed during April 2010.
Status (FEB): The Invitation to
Bid is underway. It is anticipated that a contract for
demolition will be awarded on March 15, 2010 and the
demolition will be completed no later than end of April
2010.
Description:
Beginning in late September 2009, the City
demonstrated its interest and publicly committed to
participation in a redevelopment relationship with the
Blanche Hotel ownership.
In order to address the most pressing risk, the need
for a structural evaluation was approved by the CRA as
the first step to assure the soundness of the building.
Once the structural condition of the building is
determined, the CRA can proceed with other discretionary
planning decisions on this initiative.
Responsibility:
City Manager and CRA Administrator
Status (June):
Jones Edmunds Engineers, Inc. has completed the
Structural Engineering Assessment field work and the
final written report will be issued on June 14, 2010.
City Staff will meet with Blanche representatives for
further discussions on June 17, 2010.
Status (May):
The Observer did not receive the update.
Status : The
CRA accepted a proposal on March 1, 2010 with Jones
Edmunds Engineers to perform the structural assessment
at a cost of $24,500. The agreement for use
of CRA funds and the Authority to amend the Jones
Edmunds Engineering “Continuing Services” Agreement are
pending final approval by the CRA and Council on April
5, 2010.
Description: The Quail
Heights pump station replacement project was a part of
the overall redirection of raw wastewater from the Wind
Song Apartment complex to the Saint Margaret Street
Wastewater Facility. The existing pump station is
connected to the 12” West side force main and has
undergone substantial remediation as a short term remedy
while the long term planning for the disposition of the
Quail Heights Country Club are underway.
Responsibility: Utilities
Director and City Engineer
Status (April):
Missing from report - status unknown
Status (Feb): The Utility
Maintenance Staff made temporary modifications to the
existing pump station while the city is waiting on High
Mark, LLC and Causseaux Engineering to complete the
development plans for the Country Club.
Status (March): The Utility Maintenance
Staff has made temporary modifications to the existing
pump station while the City is waiting on High Mark, LLC
and Causseaux Engineering to complete the development
plans for the Country Club.
Description update (May): 4 With the
diminishing quality of groundwater in the Woodborough
Subdivision, several residents have requested that the
city provide water service. Woodborough is a residential
subdivision located approximately 2.5 miles Northwest of
Highway 90 off of Lake Jeffery road. The City currently
has available a 12” water main on Lake Jeffery Rd across
from the subdivision. Henry Sheldon is the engineer of
record for the project. Construction cost will be paid
by a “per lot” assessment with estimated cost per parcel
as high as $7,000.00.
Description: The City is
considering extension of water service to the
Woodborough Subdivision. Woodborough is a residential
subdivision located approximately 2.5 miles Northwest of
Highway 90 off of Lake Jeffery Road. The City currently
has available a 12” water main on Lake Jeffery Rd across
from the subdivision. Henry Sheldon is the Engineer of
Record for the project.
Responsibility update (April): City Manager, Utilities
Director, Water Distribution/Wastewater Collection
Director and City Engineer.
Responsibility (Feb): City
Manager, Utilities Director and City Engineer.
Status (June):
Utility staff is working on gathering the deed
information for each parcel that will be needed as the
next phase of the project. The information needed to
approach the residents of Woodborough concerning the
Memoranda of Understanding of project cost and customer
responsibility is currently at 90% completion. Staff has
requested that the Growth Management Department assist
with the last 10% as these require additional research
of records to find the necessary data needed to finish
the contact data base.
Status (May):
The Observer did not receive the update.
Status (April):
We’ve been working on this project for some time now. To
date, the routes that will be used for the installation
of 12” and 6” mains and have been identified and the
method determined that will be used to install the
mains.
Staff and City engineer are evaluating HDPE vs. Fusible
PVC for the type of pipe to be used. Construction cost
will be paid by a “per lot” assessment. Data is being
gathered that the city attorney needs to complete a
letter of agreement that each property owner will have
to sign. An estimated cost per parcel could be as high
as $7,000.00 (open trenching) although we are trying to
get the cost down to the $5.000.00 range.
Utility staff is working on gathering the deed
information for each parcel that will be needed as the
next phase of the project. The information needed to
approach the residents of Woodborough concerning the
memoranda of understanding of project cost and customer
responsibility is currently at 90% completion.
Status (March): (no March status - missing
from report)
Status (Feb): Distribution
routes have been determined for the installation of 12”
and 6” water mains. Construction costs for this project
is proposed via a “per lot” utility fee assessment and
data is being gathered for the city attorney to complete
a letter of agreement for each property owner. Staff is
preparing the cost assessment and it is a conservative
estimate that service per parcel could be as high as
$7,000.00. The estimates should be completed by the
February 28, 2010.
Description (June): In
early 2007 he City of Lake City made application to and
was awarded a grant from the Office of Tourism Trade and
Economic Development (OTTED) in the amount of
$207,950.00. This grant was for wastewater improvements
needed to facilitate the location and/or expansion of
ClientLogisic, Inc. Martins Pastry Shoppe, Inc., US Cold
Storage Inc., and the Shoppe’s at Heritage Oaks. These
funds have utilized for the development of a Preliminary
Engineering Report for the future Kicklighter Road
Wastewater Treatment Facility. Responsibility: City
Manager, Utilities Director, and City Engineer.
Status (June): Statement
of Work Completed as of 4th quarter 2009 OTTED Report
Work during this quarter included on-going work on Task
#3, 4 and 5. Contract with Tetra Tech (Task# 2 & 3)
executed and field work began Jan. 4, 2010. Structural
borings completed (Task #5) and under review by Tetra
Tech
Status (May):
The Observer did not receive the update.
Missing
Projects
Description: The force
main extension is required as a means to provide some
needed capacity relief for liftstation no. 160 located
on Commerce Drive in front of the Jameson Inn, reducing
the chance of any sewer overflow during high flow
conditions. An expectation of the extension would be the
rerouting of approximately 250,000 gallons per day of
raw wastewater into the under utilized liftstation no.
122 located near the Wind Song Apartments on Real Road.
Brett Crews (CES Engineering) is the engineer of record
for the project.
Responsibility: Utilities
Director, Water Distribution/Wastewater Collection
Director and City Engineer
Status (April):
unknown - missing from report
Status (March): Design
and plans have been prepared and the FDEP construction
permit has been received. All materials needed to
complete the project have been purchased and is stored
at the Gum Swamp Road Complex. A short directional
drill is required under Commerce Drive as a part of this
project. It is anticipated the project will be
completed during March 2010.
Status (Feb): Design and
plans have been prepared and the FDEP construction
permit has been received. All material needed to
complete the project has been purchased and is stored at
the Gum Swamp Road Complex. A short directional drill is
required under Commerce Drive as a part of this project.
Proposed installation will begin in early 2011.
Description: With
the new Price Creek Water Facility successfully being in
operation for the last two years, the Putnam Street
Water Treatment Plant has been taken off line and is
currently slated for decommissioning and disposal.
Engineer of record for this project is Tetra Tech.
Responsibility: Utilities
Director, Water Treatment Director and City Engineer
Status (April):
unknown - missing from report
Status (March):
All regulatory agencies have been notified. Staff is in
process of inventory of capital equipment.
Status (Feb): All regulatory
agencies have been notified of the decommissioning of
the Putnam Street Water Plant. Distribution and
Collection crews have been working on the installation
of a 12” Eastside radial water main that will improve
the flow and pressure in the downtown area that the
Putnam plant provided. Plans are being discussed for the
relocation of the Inflow and Infiltration crew to the
Putnam Street Facility for the purpose of centrally
locating this crew to the downtown area.
ACTIVITIES
Description: The CRA of
the City of Lake City is seeking qualified consultants
to submit qualifications for a Master Plan Update for
the Community Redevelopment Area. Consultants will be
expected to have expertise in Florida land use planning,
Geographic Information Systems, public participation,
and housing and economic analysis. The primary goal is
to update the Master Plan to address all aspects of
development within the City’s CRA District, including
architectural standards, densities and intensity,
signage, parking, public uses, open space, historic
preservation, gateway enhancement, etc.
Responsibility:
City Manager and CRA Administrator
Status
(June): A thirty-day
advertising period for submission of proposals is
complete and 17 proposals were received. The review
committee has narrowed the “short list” and it is
anticipated that a consultant will be selected by the
Community Redevelopment Agency (The Council) on March 8,
2010. Upon contract award, the plan update process will
take approximately six (6) months.
Status (May):
The Observer did not receive the update.
Status (April):
The IBI Group, Inc. was chosen by
the CRA as the top ranked firm to prepare the Plan
Update. The City Staff has completed negotiations with
IBI representatives for a not-to-exceed fee of $94,100
and the contract will be submitted to the CRA for
consideration on April 5, 2010. The work will begin
immediately afterward and the plan update process will
take approximately six (6) months.
Status (Feb): A thirty-day
advertising period for submission of proposals is
complete and 17 proposals were received. The review
committee has narrowed the “short list” and it is
anticipated that a consultant will be selected by the
Community Redevelopment Agency (The Council) on March 8,
2010. Upon contract award, the plan update process will
take approximately six (6) months.
Status (March): The
top three (3) ranked companies were interviewed by the
CRA on February 26, 2010. The IBI Group, Inc. was
chosen as the top ranked firm to prepare the Plan
Update. The City Staff will negotiate with
IBI representatives and it is anticipated a contract
will be awarded on March 15, 2010. The plan update
process will take approximately six (6) months.
Description: The City
retained Tetra Tech Engineering to provide professional
services associated with a review of the existing user
rates and charges for water, sewer, and reclaimed water
services. The deliverable is a comprehensive rate study
report entitled The City of Lake City Water, Wastewater,
and Reclaimed Rate Study. The objective of the study was
to; formulate a structure for residential and commercial
customers with provisions to encourage conservation.
Responsibility: City
Manager, Utilities Director and Executive Director of
Administrative Services
Status (April):
The Rate Study was approved by the
Council in February 2010. The new utility rate ordinance
2010-1199 to amend Chapter 102 of the City of Lake City
Code of Ordinances is ready for first reading and
consideration by the Council meeting on April 5, 2010.
Notifications of rate adjustments to affected customers
were distributed with utility bills during February and
March. If Ordinance 2010-1199 is approved, new rates
will go into effect June 2010.
Status (March):
The Rate Study was approved by the Council in February
2010. The draft utility rate ordinance has been prepared
to amend Chapter 102 of the City of Lake City Code of
Ordinances. Notification of rate adjustments to
affected customers was distributed with utility bills
beginning in February and prior to the 1st Public
Hearing of the Ordinance adoption by Council which is
scheduled for April 19, 2010.
Status (Feb): The rate study
was adopted by the City Council on January 4, 2010.
Chapter 102 of the City of Lake City Code of Ordinances
will now be amended to reflect the recommended rate
structure provided by the rate study report and approved
by the Council. Notification of rate adjustments to
affected customers will begin in February and sent out
with the utility bills prior to the 1st Public Hearing
of the ordinance adoption by Council; tentatively, March
15, 2010.
Description: The City
retained Bill Harrington of WHH Engineering to provide
professional services associated with a review of the
existing user rates and charges for natural gas
services. The deliverable is a rate study report
entitled Updated Natural Gas System Rate Study 2009.
Responsibility: City
Manager, Utilities Director and Executive Director of
Administrative Services
Status (June): The
revised study will be presented for Council
consideration no later than end of June 2010. The City
Gas Consultant is analyzing current gas purchase prices
and will assess and edit the existing rate study to more
accurately reflect the gas rate and charge categories
that will need to be established by ordinance. The
draft rate study is being reviewed by Staff and a
recommendation for a final report is forthcoming.
Status (May):
The Observer did not receive the update.
Status (April):
The City consultant is evaluating
the existing rate study and will be analyzing current
gas purchase prices and will edit the existing rate
study to more accurately reflect the gas rate that will
need to be established by ordinance. The revised study
will be presented for Council consideration no later
than June 2010.
Status (March): The City Manager, Utilities
Director, Administrative Services Director consultant
Bill Harrington to finalize the rate study and to assist
with the implementation of the PGA rates. Mr.
Harrington’s services will be retained for a period of
12 months.
Status (Feb): The final gas
rate study report has been distributed to the City Staff
for final review and comments. The Report will be
presented to the City Utility Advisory Board for review
by the end of February 2010. It is anticipated that a
staff recommendation will be provided for Council
consideration on or about March 15, 2010.
Description:
Centralizing emergency dispatch for City Fire, City PD,
County Fire, County EMS and County Sheriff’s Department
into a single unit with CAD, radio and phone
interoperability. This will enhance the 911 process.
Teams have been established within each included
organization to work with technology, building
construction and site redundancy to accomplish the
project goal.
Responsibility: Fire
Chief, Police Chief and IT Director
Status (June):
Construction of the expanded 911 complex is still
ongoing. The contracts for Plant CML for the call
taking system, Image Trend, and the new Fire Reporting
Software and PRO QA have been approved. GIS
(Geographical Information Systems) data for CAD
(Computer Aided Dispatch) mapping has been submitted for
testing and validation. The new radio consoles at the
911 Center are expected to be assembled in approximately
four to five weeks.
Status (May):
The Observer did not receive the update.
Status (April):
Construction of the expanded 911
call center anticipating completion within 4 weeks. The
contracts for Plant CML for the call taking system,
Image Trend, and the new Fire Reporting Software and
PRO QA have been approved. GIS (Geographical Information
Systems) data for CAD (Computer Aided Dispatch) mapping
has been submitted for testing and validation.
Status (March): Construction of the
expanded 911 Call Center anticipating completion within
4 weeks. The contracts for Plant CML for the call taking
system, ImageTrend the new Fire reporting software and
PRO QA have been approved. GIS (Geographical Information
Systems) data for CAD (Computer Aided Dispatch) mapping
has been submitted for testing and validation.
Status (FEB): Columbia County
is presently working on building construction for
expanding the area that contains the 911 dispatch center
to accommodate combining of personnel. Work is underway
for the radio system overhaul needed to accommodate the
expansion. Options for the call taking system are
currently being studied to apply grant funds awarded and
the Plant CML solution has been decided. However, the
vendor to implement the system is being reviewed. The
planned activation date for the Combined Center was
initially planned for October 1, 2009. Due to delays in
building construction, it appears based on discussions
with affected parties that the activation date will be
October 1, 2010.
Description: The Lake
City Police Department has applied through the
Commission for Florida Law Enforcement Accreditation
(CFA) for full compliance. In 1993, Florida Statute
943.125 directed that the Florida Sheriffs Association
and the Florida Police Chiefs Association create a
voluntary law enforcement accreditation program.
Representatives from these associations developed a
process for accreditation which required compliance with
more than 250 professional standards designed
specifically for Florida law enforcement agencies.
Responsibility: Police Chief
Status (June): The
Accreditation “Kick-Off” was held on February 17, 2010
and the process is fully underway. The LCPD has up to
two years to attain accreditation.
Status (May):
The Observer did not receive the update.
Status (April):
The Accreditation “Kick-Off” was
held on February 17, 2010 and the process in fully
underway. The LCPD has up to two years to attain
accreditation.
Status (March): The
Accreditation “Kick-Off” was held on February 17, 2010
and the process is fully underway. The LCPD
has up to two years to attain accreditation.
Status (Feb): The CFA
Accreditation Agreement was approved by the City Council
during January 2010 and the application was submitted.
The City will sponsor an Accreditation “kick off” event
before the end of February 2010.
Description: The City’s
current Personnel Policy Manual is dated 1995 and
supplemented by over 30 administrative directives. A
complete revision of the manual is proposed. The purpose
of the manual is to provide “current” information
regarding working conditions, employee benefits, and
other policies affecting City employment and to
establish uniform guidelines concerning all City
personnel activities.
Status (June): The
first draft has been prepared and distributed to the
City Staff for coordination. A Staff Review Meeting
will be held on June 14, 2010 and the final draft should
be complete by the end of June 2010. Subsequently, the
draft will be distributed for Council consideration and
request for authority to complete a legal sufficiency
review.
Status (May):
The Observer did not receive the update.
Status (April):
The first draft has been
prepared and distributed to the City Staff for
coordination. This process should be complete by the
end of June 2010. Subsequently, the draft will be
distributed for Council consideration and request for
authority to complete a legal sufficiency review.
Status (March):
It is anticipated that the first draft of the new manual
will be complete by the end of March 2010.
Subsequently, a staff coordination and review will
follow.
Status (Feb): It is anticipated
that the first draft of the new manual will be complete
by the end of March 2010. Subsequently, a staff
coordination and review will follow.
Description:
Six-Sigma is a problem solving system we will use to
find and implement cost saving measures within the City.
This will be done doing job surveys to find better and
more efficient ways of initializing the resources we
have. These resources include manpower, equipment,
scheduling of employees and use of city owned vehicles.
The goal for the coming year will be to reduce this
cost by a minimum of 10% for a savings of about
$100,000.00 dollars per year.
A representative from Florida Power and Light will
conduct a power usage survey on each of the departments
within the City to identify areas where we have an
opportunity to save on power consumption. This audit
will include Public Works, Fleet Services, Natural Gas,
Recreation Department, City Hall and our Public Safety
Building.
Status: Florida
Power and Light recently did a review of the Cities
power consummation to help us understand what we pay for
power each year. After the review was completed, we
found we pay about 1 million dollars a year for
electricity.
Description:
The Columbia County BOCC and Lake City Council have
authorized a Request for Proposals (RFP) to prepare a
study of County EMS services to determine levels of
cost, distribution of costs and other factors relating
to County/City EMS Services.
The County has agreed that the City will facilitate the RFP process
and a joint county/city consultant selection committee
(THE COMMITTEE) has been formed.
The County and City will equally share the cost of the
independent study. The County and City will
jointly consider and act on the recommendations of the
study as presented by the committee.
The County and City Council will use the results of the
study for mutual agreement on cost sharing of EMS
services to the residents of unincorporated Columbia
County and the City of Lake City.
Status (June): At the
present time there will be no joint study (ed)
Status (May):
The Observer did not receive the update.
Status April:
The Committee reviewed the draft EMS RFP on March 30,
2010.
An agreement was not reached to submit the RFP for
advertisement.
The County BOCC Chairman submitted a letter to the City
on April 5, 2010 to advise that the County is willing to
proceed with the RFP but only following changes and a
Committee consensus on the RFP.
Description: The
City has a general purpose vehicle fleet of just over
100 vehicles which serve the needs of all Departments
with exception of public safety. The average age of
these vehicles is 10.5 years with many vehicles in
excess of 15 years old. The City has evaluated the
feasibility of a structured Fleet Leasing and Management
Program designed to enhance annual operating and
maintenance costs and to improve the image of the City’s
overall fleet. Enterprise Fleet Services, Inc. was
selected during April 2010 to provide this service.
Responsibility: City
Manager and Executive Director of Administrative
Services.
Status
(June): The Staff has continued working
with Enterprise Fleet Services for completion of the
Master Lease Services Agreement and identifying all
vehicles which will be replaced during the first phase
of a five-year rotation. The Staff proposes to have
the agreement finalized and presented for Council
Consideration on June 21, 2010. If all goes well, it is
anticipated the first of the leased vehicles will be in
service by August 2010.
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END OF REPORT
Good
government is everybody's business • kudos to Lake City
-ed.
